![]() ![]() To defend yourself and your emails from these risks, you’ll need to invest in a backup solution for your local storage device as well. These threats can occur due to employee error, natural disaster, device damage, viruses, data breaches and more. Keep in mind that all of the above solutions, with the exception of Nordic Backup’s mail-level backup for Microsoft Exchange users and local Outlook users, will backup your emails and attachments to your local desktop or laptop computer - which is not the most secure form of backup.īacking up all of your emails to one local device puts your data at risk for loss, deletion, and unauthorized access among other threats. This cloud backup solution will keep all of your lost emails, attachments and appointments easily and rapidly recoverable with zero downtime. However it is a better solution to have in place than nothing at all.Īdobe Acrobat has provided an Outlook plugin in their professional line that allows Microsoft Outlook users to create a sortable, searchable PDF archive of email messages while also saving email attachments.įor an extra level of protection for your Microsoft Exchange Mailbox and for your entire Microsoft Outlook database, you can try a cloud backup provider, like Nordic Backup, that allows the contents of your Exchange database and public folders to be backed up individually. POP is similar, although slightly less reliable, than IMAP. Free accounts have no options to download or synchronize emails locally, however if you have a paid Yahoo! Mail Plus account, you do have the option for POP. Yahoo! Mail users have limited email backup options. And, because it has two-way syncing capabilities between your web Gmail and your email client, you can count on it to not lose your emails. Any change you make within IMAP will synchronize with your web Gmail. IMAP gives you the ability to download your emails from Gmail’s servers onto your computer so you can access your mail with a program like Microsoft Outlook or Thunderbird, even without an Internet connection. You can also set up IMAP which can be found under the Settings section in your Gmail account. This is a great tool to utilize if and when Gmail goes down. The app is built to support offline access, allow you to read, respond to, search and archive emails without network access. The app allows you to choose which folders you want to maintain locally so that you can selectively back up the information you need most. Here are some of the most popular email clients and recommendations for backing them up:ĭownloading and running Gmail Offline Chrome App to maintain a local copy of Gmail to a desktop email client (like Thunderbird ). There are a variety of online tools suitable for creating backups of your email communications, no matter what email provider you use. How you backup your law firm’s emails will depend on what email client you use. How to backup emails within your law firm By backing up your emails, your firm will be able to retrieve your emails whenever you need them. ![]() Likewise, you may permanently delete an email containing pertinent client case information. Many businesses have come to depend on their email providers as being reliable, but that’s just not always the case.Įven if emails aren’t deleted, when an email client goes down, your practice may be left in the dark waiting for access to your emails to return. The American Bar Association recommends lawyers create backup copies of email communications to avoid an irreversible loss of correspondence and other data. That’s why it’s imperative to have an email backup as your safety net. As anyone running a law firm knows, this type of data loss can be disastrous. Even Google has made headlines for accidentally deleting the e-mail messages of its users. In 2008, cable company Charter Communications accidentally erased the e-mail accounts of 14,000 customers. While email communication is convenient, it isn’t always reliable. Having information at your fingertips is a huge benefit, but it’s not without its drawbacks. Businesses and consumers have come to rely on email for its convenience, ease of communication and the ability to search and locate old conversations.
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